Yale University

 

Common FAQ's


Training & Requirements

Who sees my list of requirements?
This tool allows you, your supervisor (for staff members), dean or chair (for faculty members), and appropriate University administrators to review your training status for courses. Please note that certain courses are designated as "Private". These courses are not viewable by supervisors, deans, chairs, or University administrators. For courses marked as "Private", the word "Private" will display next to the course.

What do I do if a requirement has been added incorrectly?
If you feel a requirement has been incorrectly associated with your record due to the way in which you responded to an assessment question, you may contact the individual business unit responsible for managing that requirement.

How to I complete my training requirements?
To access the registration page for the requirements you must complete, please complete the steps below.

  1. Visit www.yale.edu/trainingand click the "Yale Login" button at the top of the screen. Follow the instructions to login to the website.
  2. The "Training and Certification" page will display. Click the "Requirements" section on the left hand menu to view the training requirements you must complete (those with a red "X").
  3. Click on the "Click Here for Training" button next to each requirement for detailed information about the course(s) you must complete to fulfill that requirement.
  4. Click on the course name that displays to access the registration page for that course.

My job changed and these requirements no longer apply
Once your HR record has been updated your assessment will be reset. You will receive an e-mail notifying you to retake the assessment.

I have taken all of this training at YNHH, why do I have to do it again?
We are in the process of working with YNHH to get this data into TMS. Until this enhancement is completed you will continue to get these system generated reminder e-mails. In order to stop these e-mails before our enhancement is complete you would need to provide copies of your records to each responsible business area. Although this is not mandated at this time, you are welcome to provide the information. Top of page.

Where do I find the Conflict of interest form?
The COI/COC Web Disclosure Form is available at https://coi.yale.edu. You can save both your time and your disclosure data by using the online disclosure form and its automated features. All you need to access the online form is your Yale NetID and password.

If you do not have a Yale NetID or you prefer to prepare your disclosure form on paper, a link to the Manual COI/COC Disclosure Form is available at http://www.yale.edu/provost/html/manual_coi_coc_11-08-07-1.pdf.

Yale University Policy on Conflict of Interest and Conflict of Commitment can be found at http://www.yale.edu/provost/html/coi.html.

Please direct any further questions regarding the Conflict of Interest form to:

Conflict of Interest Office
Office of the Provost
2 WGS 3rd Floor, Room 343
New Haven CT 06520 - 8365
(203) 432-1018(Phone)
(203) 432-1628(Fax)
conflicts@yale.edu

How do I print a transcript of my completed training?
To access the "Transcript Information" tab, please complete the steps below.

1.   Visit www.yale.edu/training and click the "Yale Login" button at the top of the screen.       Follow the instructions to login to the website.
2.   The "Training and Certification" page will display. Click on the "Transcript Information"       section on the left hand menu.

Assessment

What is the Training Requirements Assessment?
The assessment is an online survey designed to help employees at Yale identify federal, state and University training and form submission requirements they must complete by asking a series of questions that identify specific requirements. Top of page.

Are there different versions of the assessment?
No. All faculty and staff complete the same assessment. Postdoctoral fellows and associates and some students will also complete the assessment.

Who should complete the assessment?
Faculty, staff, postdoctoral fellows and postdoctoral associates are required to complete the assessment. Note: Only you, or your supervisor (staff), can complete the assessment. To view your supervisor information, visit the Personal Information section of the Training and Certification tab.

Do I need to complete this assessment? I already know my requirements.
Yes. Every Yale faculty and staff member is asked to complete the assessment. You, or your supervisor (staff), will be repeatedly notified and contacted until the assessment is completed.

How often must I complete the assessment?
You are required to fill out the assessment on a yearly basis. However, if your role or responsibilities change (for example, if you change jobs or departments) or if new regulations/requirements arise, you may be asked by your supervisor or business manager to retake the assessment or complete additional training.

How do I complete the assessment?
To access the assessment, please visit www.yale.edu/training . Once on the Training and Certification page, click the "Take your Assessment" tab. A new page will display with assessment instructions. Please follow these instructions to complete the assessment. Once you complete the assessment, you will be provided with a list of training requirements you have and/or have not completed. Top of page.

What happens after I complete the assessment?
A list of training requirements (which may include certain forms) will display within the "Requirements" section of the Training and Certification Website. The list should be used as a guide to inform you about requirements that apply to you and to remind you about whether you have satisfied those requirements. In addition, a record of the training you have completed will be created.

This doesn’t apply to me why do I need to take the assessment?
Established by the Office of the Provost, the purpose of this online survey is to help you (and the University) determine if you need to complete any training that is federally, state, or Yale mandated. For example, upon submission of the assessment, a person who supervises others would be required to complete Recognition and Prevention of Sexual Harassment (required by the state of Connecticut). Likewise, upon submission of the assessment, a faculty member with a 1/2 time or greater appointment would be required to complete the Conflict of Interest form (required by the federal government). Other requirements identified by assessment submission range from Animal Care and Use Training to HIPAA to Radiation Safety training.

To access the assessment:

  1. Open your Internet Explorer browser to www.yale.edu/training(Start/Internet Explorer).
  2. In the webpage that initially displays, click the quot;Take Your Assessment" tab. Login using your Yale secured Netid and password.
  3. A new webpage will display. Read the instructions and then click on the grey "Take Assessment" button located in the middle of the screen.
Top of page.

Personal Information

The information about me on the TMS site is wrong
This section of the website ( www.yale.edu/training ) contains information identified in your Human Resources record. Please note the Training Management System (TMS) does not have the ability to change this record. If any of this information is inaccurate, please contact your current business office.

Contact Information for Courses and Requirements

Animal Care & Use
37 College Place
New Haven CT 06510-
(203) 737-1406
http://iacuc.yale.edu/
regulatory.services@yale.edu

Being Well at Yale
55 Lock Street
New Haven CT 06511-
(203) 436-8270
http://beingwell.yale.edu/
beingwell@yale.edu

Best Practices
221 Whitney Avenue
3rd Floor
New Haven CT 06511-
(203) 432-9020
http://www.yale.edu/bestpractices
best.practices@yale.edu

CTSA/YCCI
(203) 737-3661
http://ycci.yale.edu/index.aspx
yccitraining@yale.edu

Change Management
25 Science Park
New Haven CT 06511-
203.436.5770
deborah.michelson@yale.edu

Clerical & Technical Staff Summer Training Program
55 Whitney Aveue, Stuite 630
New Haven CT 06510-1300
(203) 432-7363
http://www.yale.edu/fa/businessops/
nicole.gilmore@yale.edu

Conflict of Interest Office
Conflict of Interest Office
37 College Street
New Haven CT 06520-8365
(203) 785-4780
http://www.yale.edu/coi/
conflicts@yale.edu

Cushing Whitney Medical Library
(203) 737-2962
http://library.medicine.yale.edu/
jan.glover@yale.edu

DARCY Training
157 Church Street
New Haven CT 06510-
(203) 432-9000
http://darcyinfo.yale.edu
helpdesk@yale.edu

EMS Purchasing Card Office
344 Winchester Avenue
Yale Shared Services Center
New Haven CT 06520-
(203) 432-3227
http://www.yale.edu/procurement/
purchasing.card@yale.edu

Employee Services
221 Whitney Avenue
New Haven CT 06520-
(203) 432-5552
http://www.yale.edu/hronline/employeeservices/index.html
employee.services@yale.edu

Environmental Health & Safety
135 College Street, 1st Floor
New Haven CT 06510-2411
(203) 785-3211
http://www.yale.edu/ehs/
safetytraining@yale.edu

FBO Change Leadership and Communications
25 Science Park
New Haven CT 06511-
203-432-9874
katherine.reynolds@yale.edu

Finance
25 Science Park
PO BOX 208372
New Haven CT 06511-
(203) 432-5524
http://finance.yale.edu/
controllers.office@yale.edu

Finance-YBT Only
25 Science Park
PO BOX 208372
New Haven CT 06511-
(203) 432-5929
http://finance.yale.edu/
ybtsupport@yale.edu

Grant and Contract Training
47 College Street
Suite 203
New Haven CT 06510-
(203) 785-5819
http://www.yale.edu/grants/
researchadmin@yale.edu

HIPAA Privacy
(203) 432-5919
http://learn.caim.yale.edu/hipaaTraining/
hipaa@yale.edu

Human Embryonic Stem Cell Research (hESC)
(203) 785-5658
Paula.Wilson@yale.edu

Human Resources
221 Whitney Ave
P.O. Box 208256
New Haven CT 06520-8256
(203) 432-5552
http://www.yale.edu/hronline
employee.services@yale.edu

Human Resources & Administration
221 Whitney Avenue
New Haven CT 06511-
(203) 432-5552
opac@yale.edu

Human Resources - Compensation & Benefits Planning
221 Whitney Avenue
New Haven CT 06511-
(203) 432-5552
http://www.yale.edu/hronline/
michelle.cirello@yale.edu

Human Resources - Employee Relations
221 Whitney Avenue, 6th Floor
P. O. Box 208354
New Haven CT 06520-8354
(203) 436-8335
hrclientsupport@yale.edu

Human Resources - Staffing
221 Whitney Avenue, 2nd Floor
New Haven CT 06511-
(203)432-5552
http://www.yale.edu/hronline/careers
employee.services@yale.edu

Human Subjects Research
55 College Street
New Haven CT 06520-8010
(203) 737-4434
http://www.yale.edu/hrpp/
Jean.Larson@yale.edu

IT Service Management (ITSM)
25 Science Park, 4th Floor
150 Munson Road
New Haven CT 06511-3572
(203) 436-8853
http://its.yale.edu/about/it-service-management
adriene.radcliffe@yale.edu

ITS Information Security Office (ISO)
25 Science Park, 4th Floor
150 Munson Street
New Haven CT 06511-3572
(203) 432-9000
http://www.yale.edu/its/secure-computing/
helpdesk@yale.edu

ITS Network Services
25 Science Park
New Haven CT 06511-1968
(203) 432-6137
lisa.palumbo@yale.edu

Medical Billing Compliance
300 George Street
Sixth floor
New Haven CT 06520-
(203) 785-3868
http://www.comply.yale.edu/medicalbilling/
judy.guay@yale.edu

Office for Equal Opportunity Programs
221 Whitney Avenue, 3rd Floor
P.O. Box 208295
New Haven CT 06520-8354
(203) 432-0849
http://www.yale.edu/equalopportunity/programs/index.html
equalopportunity@yale.edu

Office of Cooperative Research
433 Temple Street
New Haven CT 06511-
(203) 436-8096
http://www.yale.edu/ocr/
ocr@yale.edu

Office of Diversity & Inclusion
221 Whitney Avenue, 3rd Floor
P.O. Box 208354
New Haven CT 06520-8354
(203) 432-9667
http://yale.edu/hronline/diversity
diversity@yale.edu

Office of Facilities
WGS, 2 Whitney Avenue
New Haven CT 06510-
(203) 436-2634
http://www.facilities.yale.edu/
Kara.Tavella@yale.edu

Office of Faculty Administrative Services
246 Church Street
P.O. Box 208232
New Haven CT 06520-8232
(203) 436-1697
http://facultyadmin.yale.edu
diane.rodrigues@yale.edu

Office of Public Affairs and Communications
2 Whitney Ave
PO Box 208279
New Haven CT 06510-
(203) 432-1345
http://communications.yale.edu/
opac@yale.edu

Office of Research Administration
47 College Street
Suite 216Y
New Haven CT 06510-
(203) 785-5819
http://researchadministration.yale.edu/
researchadmin@yale.edu

Office of the Fire Marshal
314 Prospect Street
New Haven CT 06511-
(203) 436-2894
http://publicsafety.yale.edu/
frank.casalaina@yale.edu

Organizational Development & Learning Center
221 Whitney Avenue, 3rd Floor
P.O. Box 208354
New Haven CT 06520-8354
(203) 432-5660
http://www.yale.edu/learningcenter
learning@yale.edu

Organizational Effectiveness & Staff Development
221 Whitney Avenue, 3rd Floor
P.O. Box 208354
New Haven CT 06511-3760
(203) 432-5660
http://www.yale.edu/hronline/managingatyale/
learning@yale.edu

PET Imaging
801 Howard Avenue
New Haven CT 06519-
(203) 909-8664
http://petcenter.yale.edu/index.aspx
maria.corsi@yale.edu

PET Radiochemistry
801 Howard Avenue
New Haven CT 06519-
(203) 785-2474
http://petcenter.yale.edu/index.aspx
nabeel.nabulsi@yale.edu

Postdoctoral Affairs
SCL 153
(203) 785-3735
http://www.yale.edu/postdocs
john.alvaro@yale.edu

Procurement
25 Science Park
150 Munson Street - 5th Floor
New Haven CT 06520-8233
(203) 432-9977
kathy.kennedy-chambers@yale.edu

Radiology
203-785-6145 or 6622
robert.fulbright@yale.edu, meko.owens@yale.edu

Research Services and Collections
(203) 432-1783
lucille.houde@yale.edu

Risk Management
2 Whitney Avenue
New Haven CT 06511-
(203) 432-0140
http://ogc.yale.edu/riskmanagement
phillip.cundiff@yale.edu

Security Staff Training
(203) 432-3101
sonja.beamon@yale.edu

Student Employment Office
(203) 432-2710
http://www.yalestudentjobs.org
heather.abati@yale.edu

TMS Training
221 Whitney Ave
New Haven CT 06511-
(203) 432-5552
http://www.yale.edu/training
tmsadm@yale.edu

The School of Drama
(203) 432-2190
http://drama.yale.edu/
william.reynolds@yale.edu

Treasury
(203) 432-4474
agnes.siniscalchi@yale.edu

Veterinary Clinical Services
(203) 785-6067
steven.r.wilson@yale.edu

West Campus
(203) 432-1935
http://yale.edu/westcampus
kelly.locke@yale.edu

WorkLife Program
221 Whitney Avenue, 3rd Floor
P.O. Box 208354
New Haven CT 06520-8354
(203) 432-9667
http://www.yale.edu/worklife/events
worklife@yale.edu

Workday
25 Science Park
New Haven CT 06511-
(203) 436-8303
http://workday.yale.edu/
workday@yale.edu

YCC Clinical Trials Education & Training Program
333 Cedar Street
P.O. Box 208028
New Haven CT 06520-2010
(203) 737-3661
http://medicine.yale.edu/cancer/research/trials/services/prm.aspx
latoya.howard@yale.edu

Yale Animal Resources Center
LEPH 173, 60 College St
New Haven CT 06520-8003
(203) 785-6964
Julia.Merk@Yale.Edu

Yale Cancer Center - Pain Management Training
(203) 245-2773
thomas.quinn@yale.edu

Yale Health
55 Lock Street
New Haven CT 06520-
(203) 432-6472
http://www.yalehealth.yale.edu/
ellen.jenkin-cappiello@yale.edu

Yale Health - Dermatology
55 Lock Street, 3rd Floor
New Haven CT 06520-
(203) 432-0092
http://yalehealth.yale.edu/
joann.dellavalle@yale.edu

Yale Health - Employee Health
55 Lock Street
2nd Floor
New Haven CT 06520-
(203) 432-0071
http://www.yale.edu/uhs/med_services/emp_health.html
employeehealth-business@yale.edu

Yale Health - Health Promotion
55 Lock Street
New Haven CT 06511-
(203) 432-8317
http://www.yalehealth.yale.edu
annmarie.cirkot@yale.edu

Yale Health - Members Services
55 Lock Street, 1st Floor
New Haven CT 06520-
(203) 432-0246
http://yalehealth.yale.edu/
member.services@yale.edu

Yale Health - OPM
55 Lock Street
New Haven CT 06520-
(203) 432-1996
http://yalehelath.yale.edu/
kim.montuori@yale.edu

Yale Health - Obstetrics and Gynecology
55 Lock Street, 2nd Floor
New Haven CT 06520-8237
(203) 432-0222
http://yalehealth.yale.edu/obgyn
diane.pertesis@yale.edu

Yale Health - Pediatrics
55 Lock Street, 3rd Floor
New Haven CT 06520-
(203) 432-0206
http://yalehealth.yale.edu/
julie.byron@yale.edu

Yale Health - Population Health
55 Lock Street
New Haven CT 06520-8237
(203) 432-1996
http://www.yalehealth.yale.edu
Kim.Montuori@yale.edu

Yale Health - Student Wellness
55 Lock Street
New Haven CT 06520-
(203) 436-5464
http://yalehealth.yale.edu/studentwellness
studentwellness@yale.edu

Yale Health - Travel
55 Lock Street
2nd Floor
New Haven CT 06511-8237
(203) 432-6472
http://www.yalehealth.yale.edu
yuhstravelprogram@yale.edu

Yale Medical Group Credentialing
300 George Street
6th Fl
New Haven CT 06536-9805
(203) 737-4060
http://medicine.yale.edu/ymg/credentialing/index.aspx
dorothea.cerrone@yale.edu

Yale Medical Group Training
300 George St
6th Fl
New Haven CT 60511-
(203) 737-2901 x 3
http://medicine.yale.edu/ymg/training
ymgtraining@yale.edu

Yale Police Department
101 Ashmun St
New Haven CT 06520-1944
(203) 432-6383
http://publicsafety.yale.edu/police
jim.hackett@yale.edu

Yale Shared Services
344 Winchester Avenue
P.O. Box 208314
New Haven CT 06511-
(203) 432-5394
http://yss.yale.edu/
yss@yale.edu

Yale Travel Management
2 Whitney Avenue
New Haven CT 06510-1220
(203) 432-9962
http://www.yale.edu/ytravel/
marcia.kaplan@yale.edu

Yale University Art Gallery
1111 Chapel Street (at York Street)
New Haven CT -
203-432-9251
http://artgallery.yale.edu/
tara.noel@yale.edu

Yale University Dining Services
246 Church Street
New Haven CT 06520-
(203) 432-0403
Ursula.Reilly@yale.edu

Yale University Library
120 High Street
New Haven CT 06520-8240
(203) 432-1810
http://www.library.yale.edu/
andrew.gray@yale.edu

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